How to download and share candidates’ assessment results with them or colleagues.
Downloading your results can serve a number of purposes. You may be looking for greater insight into the assessment itself, such as the sources of your applicants. Alternatively, you may wish to share the results of a promising candidate with a member of your team. This guide will explain how you can accomplish this. This article is aimed at all TestGorilla users. PDF downloads are available on the Scale and Business plans.
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In this article
Downloading assessment results
Assessment results are downloaded from the assessment overview page and are available as CSV, XLSX, or PDF files.
From the assessment overview:
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Click the .svg){kind=icon} Download results button at the top of the page. |
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Select the required file type from the dropdown menu. Your download will begin automatically.
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Information included in an assessment download
CSV/XLSX
Available to users on all plans.
The CSV and Excel downloads contain the individual candidate results for every candidate who took the assessment. Each row corresponds to one candidate. The spreadsheet provides the following columns of information:
| Column header | What this means |
| First name |
First name of candidate |
| Last name |
Last name of candidate |
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Email address used by the candidate to request the assessment invitation |
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| Source |
The source of the candidate's invitation. This could be:
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| Invitation date |
The date the candidate was invited to take the assessment |
| Completion date |
The date the candidate completed the assessment |
| Status |
The options for status are:
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| Stage |
The options for stage are:
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| Scoring benchmark |
The name of the scoring benchmark you've chosen |
| Average score | The average score is the mathematical mean of all of the tests in this assessment for the individual candidate for the chosen scoring benchmark. |
| Test scores |
There will be up to five columns of information. Each column title will be the title of one of your chosen tests. The information in the cell for each respective candidate will be the score for that test, as it relates to the chosen scoring benchmark. |
| Filled out only once from IP address? |
These are all part of our anti-cheating monitors and will return a Yes or No value to indicate a Yes or No answer to the specific question. |
| Webcam enabled? | |
| Full-screen mode always active? | |
| Mouse always in assessment window? | |
| Your rating |
This corresponds to the 5-star rating system found in the TestGorilla platform. The possible values are:
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| Notes about the candidate |
Any notes that you've left about the overall assessment of the candidate. This does not include the notes for each custom question |
| Custom questions |
There will be one column for each custom question that was asked. The cells will contain the answers given by each candidate. |
Available to users on the Scale and Business plans.
The PDF file will contain an overview of candidate results, along with details about the assessment, including:
| The overall number of candidates invited to the assessment and their progress status (completed, started, invited, disqualified) |  |
| The tests and custom questions included in the assessment |  |
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Two graphs on candidate performance:
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| A list of candidates with their name, the date they were invited on, their average score, and your rating (In other words, the same info you see on the main assessment screen) |  |
Downloading candidate results
Candidate results are downloaded directly from the candidate’s results page. This is also available as a CSV, XLSX, or PDF file.
From the candidate’s results page:
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Click the Download results button at the top of the page. |
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Select the required file type from the dropdown menu. Your download will begin automatically.
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Information included in an assessment download
Available to users on the Scale and Business plans.
The PDF file includes an overview of the candidate’s test results — along with an in-depth analysis of any culture or personality tests you included in the assessment — as well as their answers and your ratings for the custom questions:
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The candidate summary includes their name, email, status of their assessment, average score, scoring method, and your rating of them. |
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| The anti-cheating monitor highlights any flags that have been raised. | |
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Test scores is a summary of your candidate’s performance in your chosen tests. Each test is broken down into skill areas — the bars represent how they performed in each skill area.
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| Motivation / culture add results display how closely their answers align with yours. | |
| Personality test results will display their personality type and its summary. | |
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Custom questions will show you:
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Sharing results
Upon completion of the assessment, you may wish to share the results. Your colleagues will be interested in seeing the perfect candidate you have found, while the candidate themselves may want to know how they performed.
Sharing with colleagues
You can share downloaded results files with your colleagues through any means you see fit — be it via email or Slack message. The recipient does not need to be a TestGorilla user to view the results file, but they would need access to the platform to view responses to video and file upload questions.
Please note the differences between the results pages and a file download:
- Only one snapshot is viewable on the downloaded version. You must view the results on the TestGorilla app to cycle through them all.
- Results displayed on the download are based on the selected scoring benchmark only. Different benchmarks will require either multiple downloads, or logging in to the TestGorilla app.
- Answers to video and file upload custom questions can only be viewed on the TestGorilla app. Colleagues must log in to the app to view them.
| Note: If your colleague is not a registered user of your TestGorilla account, the account owner or admin will need to add them as a user for them to view these features. |
Sharing with a candidate
All registered account users on any plan can share results with a candidate.
You can share a limited version of the results with your candidate from within the app. This version only includes their test results and their answers to your custom questions. They cannot see anti-cheating information, snapshots, your star ratings, or any notes you have made about them.
We explain how to share your candidates' results with them in our managing candidates article.
The results are sent to them as a PDF file:
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Test scores is a summary of the candidate’s performance in your chosen tests. Each test is broken down into skill areas — the Harvey ball represents how they performed in each skill area.
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Motivation/culture add results displays the answers the candidate chose, and their score for each section. It doesn’t display which answers were closely aligned with yours. |
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Personality test results will display their personality type and its summary. |
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Custom questions will show the question asked and how they are answered. They cannot view their answers to file upload or video questions. |
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Common questions
Can I share the full results download with a candidate?
We don’t recommend this as the candidate will be able to see your notes and ratings of them. They can also see the anti-cheating information that has been collected. If this is not an issue to you, you can send them the results file via your email — as if you were sending them to a colleague. It cannot be sent via the TestGorilla app.
Can I share results with a colleague not on TestGorilla?
Yes, you can. Your downloaded results can be sent to anybody outside of your TestGorilla account — simply attach the downloaded file to the communication method of your choice. Bear in mind that, to view the responses to video and file upload questions, the colleague will need to log in to the TestGorilla app. Consider adding detailed notes on the candidate’s answers to help you communicate important details and feedback.